Exhibitor Info

Welcome 2017 Annual Meeting Exhibitors!


Meeting Site:

Knoxville Convention Center
701 Henley Street
Knoxville, TN 37902

Phone: 865-522-5669

Exhibitor Set-Up:

Tuesday, March 7, 2017 – 1:00 PM – 5:00 PM

Exhibit Hours:

Wednesday, March 8, 2017 – 7:00 AM – 5:00 PM
Thursday, March 9, 2017 – 8:00 AM – 1:30 PM

Exhibit Tear Down:

Thursday, March 9, 2017 – 1:45 PM


Overview

This year’s meeting has been designed to maximize your time with meeting attendees. The exhibits will be set up around the perimeter of the meeting room – space will be adequate to accommodate full-size floor displays. All exhibit spaces include one 6-foot draped table and two chairs. Pipe and drape are not used.

Complimentary Internet access is provided for all exhibitors.

If you need electricity or other utilities, order it here:

Utilities Service Order Form

The exhibitor registration fee is $1000 and is due by February 15, 2017. The exhibit fee includes registration for two representatives. Additional representatives are $75.00.

Exhibitors will be notified of confirmed exhibit space by February 22, 2017. Exhibit space is assigned on a first-paid basis.

A silent auction will be held during the meeting to support student attendance at the Annual Meeting. If you wish to contribute an item for this auction, indicate this on the registration form.

All exhibitors are welcome to attend any educational session.


Shipping

Shipping and Material Handling Form


Advertising

Please email the ad you wish to place in the meeting program to wanda@thima.org no later than February 1, 2017.

The ad should be black and white, and in JPEG, Word, or pdf. The program will be 8 ½ x 11. If necessary, we will resize your ad to fit the ad size you purchased. Send questions to wanda@thima.org.


Sponsorship Opportunities

There are numerous sponsorship opportunities that will enhance your presence at the meeting. Select the one that best fits your needs!

Opportunity
Cost
Booth
$1,000
Sponsor a General Session
$2,000
Sponsor Educational Track
$1,000
Continental Breakfast With Exhibitors
(2 opportunities)
$1,000
Breakfast on Friday
$4,000
Lunch on Wednesday
$5,000
Co-sponsor Lunch on Wednesday
$2,500
Business Luncheon
$6,000
Break
(2 opportunities)
$3,000
Awards Reception
$6,000
Sponsor printing costs
$2,000
ID Badge neck straps
$2,000

Hotel Information

Holiday Inn Knoxville Downtown
525 Henley Street
Knoxville, Tennessee 37902
Phone: 865-522-2800

THIMA Group Reservations

Reservations with Holiday Inn World’s Fair Park

*Click on the link above to reserve, and enter the correct dates and the convention room rate will populate.

Reservations by phone: 1-888-HOLIDAY Group code is THI

Cut-off Date Feb 5, 2017
Room rate: $109


Cancellation

The exhibitor booth, sponsorships, and advertising are non-refundable.

The exhibitor agrees to release and hold harmless the Tennessee Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the THIMA Annual Meeting and execution of this agreement.

If you need to cancel your registration, please email support@knowledgeconnex.com. You will need to reference the meeting name and meeting date.

Registration

Online registration has closed. Onsite registration will not be available.