2024 THIMA Annual Meeting


Future Focused
Innovation in Health Information


March 4 – 6, 2024

Embassy Suites by Hilton – Nashville South Cool Springs

Franklin, TN


This year’s meeting has been designed to maximize your time with meeting attendees. The exhibits will be set up around the perimeter of the meeting room – space will be adequate to accommodate medium-size floor displays. All exhibit spaces include one 6-foot draped table and two chairs. Pipe and drape are not used.

Complimentary Internet access is provided for all exhibitors.

If you need electricity or other utilities, complete and submit this form.

The exhibitor registration fee is $1000 and is due by February 22, 2024. The exhibit fee includes registration for two representatives. Additional representatives are $100.00.

Exhibitors will be notified of confirmed exhibit space by February 23, 2024. Exhibit space is assigned on a first-paid basis.
silent auction will be held during the meeting to support student attendance at the Annual Meeting. If you wish to contribute an item for this auction, indicate this on the registration form.

All exhibitors are welcome to attend any educational session.

Exhibit and Sponsorship Opportunities

There are numerous sponsorship opportunities that will enhance your presence at the meeting. Select the one that best fits your needs!


Honoree Celebration Back to the Future – 80’s Dance Party$700
(You want to be a part of this!)
Sponsor a General Session$2,000
Sponsor educational track$1,000
Continental Breakfast with Exhibitors$1,000
(2 opportunities)
Breakfast on Friday$4,000
Lunch on Wednesday$5,000
Co-sponsor Lunch on Wednesday$2,500
Business Luncheon$6,000
(2 opportunities)
ID Badge neck straps$2,000
Advertising on Annual Meeting Website$500

Exhibit Schedule


Exhibit Set-UpSunday, March 3, 3:00 pm – 5:00 pm
Exhibit HoursMarch 4, 7:00 am – 2:15 pm
March 5, 8:30 am – 1:45 pm
Exhibit Tear DownMarch 5, 1:45 pm

Shipping & Receiving

Due to limitations in secured storage space, the Hotel will only accept packages as follows:

Boxes/packages may be sent for arrival a maximum of 48 hours prior to group arrival and will be marked with the responsible party’s name, Group name, plus “Hold for Arrival Date of Saturday, March 2, 2024”. 

There will be a handling charge as follows:


Boxes up to 36″ x 24″ x 24″$10.00 per box
Larger boxes/display cases$15.00 per box
Pallets$100.00 per box

Exhibitor Questions

Please contact Wanda McKnight at wanda@thima.org if you have questions regarding your exhibitor booth or set-up.


Registration has closed. No onsite registration will be available.

Registration closed at 11:59 PM ET on February 22, 2024.

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