Exhibitor Info

Welcome 2019 Annual Meeting Exhibitors!


Meeting Site:

Hilton Memphis
939 Ridge Lake Blvd
Memphis, TN 38120

Phone: 901-684-6664

Exhibitor Set-Up:

Tuesday, March 5, 2019 – 6:00 PM – 10:00 PM

Exhibit Hours:

Wednesday, March 6, 2019 – 7:00 AM – 5:00 PM
Thursday, March 7, 2019 – 8:30 AM – 1:30 PM

Exhibit Tear Down:

Thursday, March 7, 2019 – 1:45 PM


Overview

This year’s meeting has been designed to maximize your time with meeting attendees. The exhibits will be set up around the perimeter of the meeting room – space will be adequate to accommodate full-size floor displays. All exhibit spaces include one 6-foot draped table and two chairs. Pipe and drape are not used.

Complimentary Internet access is provided for all exhibitors.

If you need electricity or other utilities, order it here:

Equipment Order Form

Credit Card Form

Fax your completed Equipment Order Form and Credit Card Form to 901-762-7448.

The exhibitor registration fee is $1200 and is due by March 1, 2019. The exhibit fee includes registration for two representatives. Additional representatives are $75.00.

Exhibitors will be notified of confirmed exhibit space by February 20, 2019. Exhibit space is assigned on a first-paid basis.

silent auction will be held during the meeting to support student attendance at the Annual Meeting. If you wish to contribute an item for this auction, indicate this on the registration form.

All exhibitors are welcome to attend any educational session.


Shipping

Exhibitor contact: Britney Washington

901-762-7419; Britney.Washington@Hilton.com

Send boxes no earlier than March 2 to:

Attention: Britney Washington

Your company name / THIMA Annual Meeting
Hilton Memphis
939 Ridge Lake Blvd
Memphis, TN 38120

The hotel staff will deliver to the exhibit area on March 6.

You must arrange for pickup and appropriately label the boxes for return.

The hotel staff will transport from the meeting room to the loading dock on March 8.  


Advertising

Please email the ad you wish to place in the meeting program to wanda@thima.org no later than February 15, 2019.

The ad should be black and white, and in JPEG, Word, or pdf. The program will be 8 ½ x 11. If necessary, we will resize your ad to fit the ad size you purchased. Send questions to wanda@thima.org.


Sponsorship Opportunities

There are numerous sponsorship opportunities that will enhance your presence at the meeting. Select the one that best fits your needs!

Opportunity
Cost
Booth
$1,200
Sponsor a General Session
$2,000
Sponsor Educational Track
$1,000
Lunch on Wednesday
(full sponsorship)
$5,000
Lunch on Wednesday
(co-sponsorship)
$2,500
Break
(2 opportunities)
$3,000
Business Luncheon
(full sponsorship)
$6,000
Honoree Celebration
(can be cosponsored)
$6,000
Printing costs
$2,000
ID Badge neck straps
$2,000 [Sold Out]

Hotel Information

Hilton Memphis
939 Ridge Lake Blvd
Memphis, TN 38120

Phone: 901-684-6664

THIMA Group Reservations

Reservations

*Click on the link above to reserve, and enter the correct dates and the convention room rate will populate.

Group Name: TN HEALTH INFORMATION MANAGEMENT ASSOCIATION

Group Code: TH0305

THIMA Group Reservations

Cut-off Date Feb 3, 2019
Room rate: $139


Cancellation

The exhibitor booth, sponsorships, and advertising are non-refundable.

The exhibitor agrees to release and hold harmless the Tennessee Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the THIMA Annual Meeting and execution of this agreement.

Click here if you need to cancel your registration.

Registration

Online Registration has closed. Onsite registration will NOT be available.